Carrier compliance · For 1–50 truck fleets
The paperwork behind every mile your trucks run.
Mileafi keeps your IFTA, broker authority, hazmat, state PSC, and FMCSA CSA tracks on deadline — and your audit-ready PDFs ready. One flat rate per fleet. No per-vehicle telemetry tax.
- Pricing
- Per fleet. Not per truck.
- Cycles
- 5 core tracks
- Hand-off
- Audit-ready PDFs
- IFTA-001IFTA quarterly fuel-tax filingsOn track
- MC-FFBroker authority setup & renewalOn track
- HAZ-ETHazmat endorsements (HME) & registrationsOn track
- PSC-WState PSC permits (CA, TX, NM, OR, …)On track
- CSA-SCRFMCSA CSA-score monitoringOn track
Synthetic fleet — one owner-operator's view, week 4 of the cycle.
The five tracks
Each obligation is its own lane — not a tab inside a 12-feature suite.
Samsara, Motive, and Fleetio are built on broad telematics. Mileafi is built on the paperwork bottlenecks they leave behind. Every track has its own deadline calendar, document checklist, and audit-ready export.
- 01 · IFTA-001
IFTA quarterly fuel-tax filings
Per-jurisdiction mile and gallon reporting across every member state. Auto-pulls from odometer + fuel cards; one signed PDF per quarter, mailed to the IFTA clearinghouse.
Filed every quarterQ3 2026 due 2026-10-31Open track → - 02 · MC-FF
Broker authority setup & renewal
MC number application, BOC-3 process agent, and the MCA-1 biennial update. We file the forms, track the FMCSA docket, and ping you on any pending action items.
Annual renewalBiennial update due in 11 daysOpen track →Only here for the annual renewal? Read the broker authority renewal guide →
- 03 · HAZ-ET
Hazmat endorsements (HME) & registrations
TSA HME background, 49 CFR security plan, and per-shipment registration paperwork. Document checklist mirrors the most recent PHMSA audit.
Triannual + per-shipmentHME refresher due in 47 daysOpen track → - 04 · PSC-W
State PSC permits (CA, TX, NM, OR, …)
State-specific intrastate authority, UCR, and IFTA decals. One consolidated calendar across every state your trucks actually roll in.
Per-state annualCA Motor Carrier annual due in 22 daysOpen track → - 05 · CSA-SCR
FMCSA CSA-score monitoring
BASICs-scores trend, inspection-violation rollups, and a baseline-to-now delta. You see which BASIC you are creeping on before the carrier-safety rep does.
ContinuousSMS pull refreshed weeklyOpen track →
How it works
From signed broker authority to a quarterly IFTA — same four steps.
Step 01
Tell us about your fleet
MC number, USDOT number, vehicle count, the states you run in. About 4 minutes. Nothing talks to FMCSA until you press go.
Step 02
Connect your filings & records
Drop in IFTA returns from the last four quarters, your BOC-3, your hazmat plan. Mileafi reads the PDFs and seeds a per-document checklist.
Step 03
We track the cycle
Each obligation sits on its own track. Deadlines, document readiness, and inspection violations update weekly. You see one deadline board, not nine spreadsheets.
Step 04
File or hand off — your call
Most small carriers want to hand off. Some want the audit-ready packet to file themselves. Either way, you own the paperwork chain end-to-end.
Why Mileafi
Compliance without buying fifty features you do not use.
Enterprise fleet suites compete on telematics breadth. They win on features you never turn on and price them per vehicle. We unbundle the DOT-, EPA-, and state-specific filings, price the whole thing on a flat per-fleet basis, and stop charging you once you cross an arbitrary truck count.
INCUMBENT SUITE
Per-vehicle monthly
- $25 – $40 per truck per month
- Bundles 30+ features you may not use
- Compliance is a tab, not a track
- Phone-based support, mostly
MILEAFI
Flat per fleet
- 5-truck fleet pays the same as a 40-truck fleet
- Every obligation is its own timeline
- Audit-ready PDF per filing, with docket timestamp
- Hand off the filing or do it yourself — your call
Ready when you are
Send an email. A human reads it the same day.
Tell us your USDOT number, your fleet size, and the track that is keeping you up at night. We will send back a quote, a sample cycle board, and a list of the forms you would stop chasing yourself.